Planning Inclusive Corporate Events

Diversity and accessibility are essential to creating impactful and welcoming experiences. This blog explores the intricate art of planning inclusive corporate events, genuine representation and the facilitation of a welcoming environment for every attendee, regardless of background or ability.

Venue scouting with inclusivity in mind

When scouting venues, accessibility should be front and center. Wheelchair ramps, elevators, and accessible restrooms offer physical inclusivity, but looking deeper means considering the lighting and acoustics for those with sensory needs. Table heights, chair types, and even the textures in the environment can all factor into the overall accessibility of a space.

Multilingual experiences for a global stage

If your audience varies in language then your event materials must follow suit. Offering multilingual event programs, signage, and presentations ensures that non-English speakers are as informed and included as their English-speaking counterparts. 

The digital barrier

While digital aspects can enhance the accessibility for many, they can create barriers for others. Taking into account screen readers for the visually impaired, and captioning for the hard of hearing, ensures that the event’s digital presence is as inclusive as it is informative.

Diverse voices for a unified experience

An inclusive event celebrates diversity, not as an obligation, but as an opportunity to widen perspectives and offer a richer educational experience. It’s about representation, not just in attendance, but in the voices that guide the conversation and in the vendors that support the event.

• Vendors who support diverse clients: Events serve as platforms for diverse communities to come together, celebrate, and engage. When vendors prioritize inclusivity and diversity in their services, including race and sexuality, they create environments that are welcoming and respectful to all attendees. Moreover, diverse vendors bring unique perspectives, ideas, and talents to the table, enriching the overall event experience.
• Inclusive discussion panels and presenters: Panels and presenters should represent a variety of viewpoints. This allows for discussions and topics to be seen through multiple lenses, providing a depth of understanding that a singular perspective could not achieve
• Inclusive networking opportunities: Networking events also need to be considered through the lens of diversity and accessibility. Structured activities can often feel more inclusive, as all attendees have an equal opportunity to engage, rather than the traditional ‘free-for-all’ style that can inadvertently exclude some or favor those that are extroverted.

Attendee empowerment

Engaging with attendees to learn what worked and what didn’t is the final but often overlooked step in the process.

• Open channels for feedback: Creating an environment where attendees can voice their experiences openly and honestly is crucial. 
• Post-event accessibility: Remembering that the inclusivity of an event doesn’t stop when the last guest leaves. Post-event materials and experiences should also maintain the same level of accessibility and diversity as the event itself.
• Celebrating success stories: When an event truly excels in inclusion, share the story. Highlighting your achievements both internally and externally not only celebrates the work but sets a standard for others to follow, encouraging a ripple effect across your organization.

In the end, inclusive event planning is about creating an environment that reflects the respect and value we should all have for one another. With each accessible design and diverse perspective, we build not just better inclusive corporate events, but a better business culture for your organization.